Minutes of CSAF Board Conference Call
8:00 pm EST, Sunday, January 18th, 2009
Present: Lynn Boland Richardson, Jason Johnston, Fr. Douglas MacDonald, Gordon Walsh, Christoph Wand
Absent: Greg Hadley (with regrets post-meeting), Wade Goldthorp
Motions Passed:
- Elections to fill vacancies in CSAF 2008-2009 officers (VP, PR)
- Two motions on operations to update and maintain (csaf.ca) website
Action Items
- L. Boland Richardson to draft letter to IHGF with regards to IHGF's organizational role in Canadian Games (eg World Championships, Team Championships, etc), with specific regard to the fact that CSAF was formed under the premise of being an IHGF subsidiary.
- C. Wand to forward Lyle Hadley email address to G. Walsh and J. Johnston
- G. Walsh to connect Lyle Hadley, himself, J. Johnston and David Laidlaw on email by Friday, January 23rd.
- . MacDonald to communicate in person with Lyle Hadley ASAP with regards to website
- C. Wand to provide Moncton with list of 10 athletes for 2009 CSAF Championship
- L. Boland Richardson to deploy invites for CSAF Championship once Moncton indicates it is prepared to proceed with that (athlete info; travel, prize board, etc)
Updated list: officers of the Board (one-year terms):
President - G. Walsh
VP/Secretary - C. Wand
Treasurer - G. Hadley
IHGF Rep - L. Boland Richardson
NAC Chair - D. MacDonald
Public Relations - Jason Johnston (website content portfolio)
General Updates
· Joel Thiessen sent a note indicating he was retiring from competition due to injury, but wanted to remain involved in the organization judging and promotion of the sport
· IHGF has developed several proposal packages for Canadian Games. These include sanctioning fees which CSAF has rejected. The problem is created in that CSAF is a subsidiary of IHGF, but there does not appear to be shared policy on who does what.
· Calgary will proceed with 2009 Canadian Master's Championships
Vice President
CSAF Board determined it would be possible for C. Wand to hold a double portfolio as Vice-President and Secretary in the absence of another individual that would fill the role of President if required. Moved by Lynn Boland Richardson, 2nd Jason Johnston. Passed.
Jason Johnston will continue in a second term fulfilling the ad hoc portfolio of 'Public Relations' including critical direction for website content
Sponsorship
Lynn updated Board on sponsorship meetings with Martin Snead of Ralph Bassett & Associates (RBA) where specific applications to be submitted were reviewed. Because of Lynn's involvement with this same organization for the Fergus Games' sponsorship needs, there have been several meetings. Because of concern over the economy, it is expected that sponsorship will remain slow for some time. Several gov't grants have been applied for on behalf of CSAF by RBA
Website Discussion
Gordon provided an update on his discussions with David Laidlaw that were held immediately prior to this conference call. Based on the information provided, Board discussions were had about
· purchasing a server for CSAF, as David is hosting csaf.ca from his personal hardware
· buying server space (3rd party) for remote hosting
· having multiple administrators for content, with required accesses
· the goal is to grow CSAF; specifically capacity for the sport in Canada
Motion: Be it resolved that Gordon Dave Laidlaw be requested by CSAF Board to ensure Lyle Hadley has appropriate passwords, software and training to implement CSAF direction on website. Moved by: Gordon Walsh, 2nd: Douglas MacDonald. Passed.
Motion: Be it resoled that software needs to be purchased* that CSAF rent a server and have web design done, and have csaf.ca moved immediately to that host. Moved by: Douglas MacDonald, 2nd: Lynn Boland Richardson. Passed.
*(for Lyle Hadley to maintain current site)
Canadian Masters Championships
Gordon Walsh (as Calgary AD) updated on initiative to host a legitimate Canadian Masters' championship on Labour Day weekend, in Calgary. This would be an over 40 championship, perhaps featuring female Master guest athletes. Calgary would pay for travel for six (6) athletes, plus accommodations; no prize board. Gordon asked for CSAF direction on the invitation of athletes, due to the fact that CSAF Masters rankings have not been as developed as those for the Open category. This process needs to be underway by February 28th, 2009 to ensure participants can book vacation. It was agreed that invites should be done by committee, and that committee would be the CSAF Board. The athletes that were agreed to were;
1. Dirk Bishop
2. Jamie Peppard
3. Berle Conrad
4. Warren Trask
5. Marc Morin
6. Gordon Walsh
7. Bob Owens
8. Delore Lakusta
9. Mike Staal
10. Bob Brown
11. Jeff Ingram
12. One more Ontarian based on performance
